October 21, 2020
M. Mino called the meeting to order and D. Lee confirmed a quorum. G. Lee presented the proof of meeting notice.
Reading of minutes:
The 2018 minutes should be corrected to state Buildings 1 and 4 had 12 to 13 trees taken down.
Director’s report:
M. Tester has been controlling the parking at 99 Wyatt for several years. Tester personally delivers the decals to residents and explains their importance. There have been zero tows this year so the system is working. Tows typically stem from parking in the landscaping, fire lanes, etc. and usually occur on Football weekends. Owners are added to the “Do not tow” list if Tester has your information. Please let him know if you change cars. Decals do not identify where people live for safety reasons.
Nominations:
M. Mino opened the floor for nominations. The following were nominated for the Board of Directors:
– Michael Mino
– Thomas Stafford
– Michael Tester
M. Mino explained the responsibility of each three officers.
- Establish operating budget
- Calls meetings
- Handles parking issues
- Represents owners
Emergency situations should be directed to Foothills at 864-654-1000. Some issues will need to be approved by the Board of Directors. Parking issues should go directly to Mike Test er. Owners can talk directly to Directors if preferred.
M. Mino made a motion to close the nominations and keep the current slate. T. Stafford seconded this motion.
Budget and Financial :
G. Lee discussed the 2020 budget at length. Building repairs are over budget due to leaks, flooring replacements, rotted deck board s. Grounds is slightly over budget. Trash control is in line, pest control is a contract price. Sprinkler inspection s will be over budget due to the 5 year inspection. Electricity, water and sewer is slightly under budget. Management is a contracted amount. Accounting, file storage, and postage are on budget. Insurance will be slightly over budget. Contingency was spent on distributing rat poison in attics, removal of fallen limbs, filling a pothole at the end of the sidewalk, and removal of a fallen tree. $20,000.00 will be transferred to the reserve account by year end.
Old and New Business:
G. Lee mentioned needed improvements at the garbage surround, this discussion will beheld with the Board.
G. Lee discussed funding the capital improvement account. The parking lot is the next big expense and needs planning. . Roofs are about 18 years out.
2021 Budget:
G. Lee stated regimes have been left at $240.00 a month and will be subject to change if capital improvements are scheduled. Building repairs will increase by $4,500.00 to be realistic. Grounds, trash and pest control will remain the same. Electricity, and accounting will remain the same. Insurance will probably see an increase; our agent is continuing to look for a better premium. Water losses will be removed. Contingency will remain at $4,000.00 and $20,000.00 will be transferred to the Reserve account.
Deck repairs and painting will determine an increase in regimes. Owners may paint their railings. Rotten wood and structural repairs are HOA responsibility.
A brief discussion was held on the Master Deed interpretations. G. Lee stated there are some grey areas in the master deed and all agree it needs clarity.
A. Thomas requested stump removal, and loose pebbles be removed from the concrete. M. Mino stated quotes will be obtained for the work. Thomas will be updated once a decision has been made.
Cables resting on top of the ground will be removed.
Members voiced frustrations with slow processes and communication. M. Mino agreed the Board should follow up with owner request. The Board will ask Foothills to submit a monthly report on issues from owners.
All agreed that the property needs to remain desirable and that owners need to “take ownership” of the property to help.
Adjourn:
The meeting adjourned.
